The S&A Fee Process

The S&A Fee is used to support nonacademic services that enrich the student experience. The term "S&A Fee" means fees, other than tuition fees, that are charged to all students who are registered for courses at the WSU Pullman campus. 

The fee is recommended annually by a committee comprised primarily of students and approved by the WSU Board of Regents. All students taking 10 or more credit hours pay the fee. The amount varies from year to year, depending on the recommendation from the S&A Fee Committee. 

For information on this year’s fee and allocations, see the S&A Fees homepage. 

2025-2026 Funding Request and Decision Timelines

  • September/October: New committee members' orientation and S&A fund request updates. The committee meets to review financial updates and determine the schedule. We host training for groups seeking allocations.
  • November 21: Funding requests are due from departments and organizations. 
  • January: Groups present material to the committee for consideration (January 13-16 & 21-22). The committee deliberates on the S&A fee rate and allocations (January 27-31). Added to WSU Board of Regents agenda as Future Action Item.
  • February 3: The Committee presents the recommended fee and allocation of funds to the university Chancellor.
  • March 6-7 - The WSU Board of Regents reviews the S&A Committee recommendations and approves or rejects fees and allocations.

Open Meetings and Transparency

All Services and Activities Fee Committee meetings are open to the public. Meeting agendas, times, and locations are published in advance to ensure transparency, allowing the public to be informed about the topics and business that will be discussed at each meeting.

Members of the WSU community can view meeting materials from this year's S&A Committee by accessing the S&A Meeting Materials Site.  You must log in with your WSU credentials to access that site. If you are a member of the public and would like to request access to view meeting materials, please email student.affairs@wsu.edu.

Next Meeting

Thursday, October 3 | 4:30-5:30 p.m. |  Compton Union Building Room 204 

The public can view the meeting agenda no less than 24 hours before the meeting occurs.

  • Process Overview

    The S&A Fee process takes several months and generally follows these steps: 

    • S&A Fee Committee reviews requests submitted by campus groups 
    • Based on those requests, the committee decides on a recommended fee and allocations (proposals may not be fully funded based on committee deliberations and anticipated revenue)
    • The committee presents its recommendations to WSU president 
    • The Board of Regents approves or rejects the recommendations 

  • Who Can Submit Funding Requests

    Funds requested through the S&A Fee process must be used to support non-academic student activities, programs, and projects on the WSU Pullman campus.  

    All recognized Registered Student Organizations (RSOs) are eligible to request funds. Nonacademic departments and facilities may also request funding. 

  • Before Submitting a Request

    To submit a funding request, a representative from a group must attend an S&A Fee request training session. The one-hour training session provides groups with: 

    • The timeline for the S&A request process 
    • Detailed instructions on submission materials 
    • Access to the allocation proposal templates 
    • Training dates will be posted on this page.

  • Submitting A Funding Request

    To submit a funding request, each group must have attended a training session. Each funding request must include the completed budget request template (provided at the training) and a narrative cover sheet detailing the requesting group's mission and the scope of its impact on students. Once the proposal and budget request forms have been completed, groups will upload them to the S&A Fee site.  

    Following uploading materials, groups will be scheduled for a presentation. Presentation time blocks are limited to 15 minutes, including the presentation and time for questions from the committee. Students must give the presentation, and a faculty advisor must be present. 

  • Next Steps

    Once the committee has made its allocation decision for each proposal (note that proposals may or may not be fully funded), it determines the total allocation for the WSU Pullman campus. From that number, it generates the proposed S&A Fee amount per student. 

    The committee then presents the S&A Fee and funding allocation recommendations to the WSU Pullman chancellor, who brings the recommendations to the university president. The president provides that information to the Board of Regents, which reviews the committee’s recommendations and either approves or rejects them. 

    If approved by the Board of Regents, the fee and allocations are enacted for the following academic year. If there is a difference between the recommended allocations and the written response from the Regents, the difference will be resolved as outlined in RCW 28B.15.045. 

    See the Guidelines page for more information about the approval process.